How to perform maintenance on a computer system

Organisation of files
Having an fully organised file structure is extremely important because if you have any needed files they can be easily located without any full searching which means you can save a lot of time. an example of a file structure is my work for all of year 1 for the course as i have all of the work in each unit and also each assignment has its own folder.

Back-up procedures
Backing up data is important because if you don't a lot of important data could be lost. there are 2 ways that you can back up data which are online and offline.
offline you can use USB drives, portable hard drives and floppy disks to back up your data or online you could use a cloud storing service for example Google drive.

Deleting temporary files

Removing  un-needed temporary files is a important thing to do because it can free up hard drive space. to remove temporary files you can use the built in disk cleaner feature which deletes all of unimportant files for you to do this first you open "my computer" right click on the C; drive then click properties and then click clear disk then click the temporary files check box and then click run.

Defragmentation
This a important process which will help to keep your computer system running fast by ordering all of the files on your hard drive. to do this first search for disk defragmenter in the start menu, once you have it open you select the disk drive that you want to defrag (C; or any other drive) and then just click the defragment disk. defragging may take some time depending on how much is saved on the selected drive and also how long ago the system was defragged

Cleaning your computer
Cleaning your computer is an extremely important  part of routine maintenance as it keeps the computer from overheating and it makes sure that all of the system stays cool. most fans have a dust filter that WILL clog up over time so this should be cleaned out regularly to stop the system overheating



Replacing consumables
Replacing consumables is an important thing to do because you will know how to replace things like printer ink and paper .

Replacing damaged components
when a computer component gets damaged and it becomes non functional    it must be replaced so the computer can function properly again. for example if your fan stops spinning it should be replaced as soon as possible.